Careers at New York State Division of the Budget

The New York State Division of the Budget (“we”, “us”) is committed to protecting and respecting your privacy. The Division of the Budget Website Privacy Policy can be found on our public website: https://www.budget.ny.gov/site/privacyPolicy.html. The following provides further detail regarding the personal data collected from you, or that you provide to us, through our recruitment processes through the use of this application.

We use Pinpoint, an online software product provided by The Infuse Group Ltd (t/a Pinpoint Software), to assist with our recruitment process. We use Pinpoint to process personal information and act as a data processor on our behalf. Pinpoint is only entitled to process your personal data in accordance with our instructions.

Your Personal Information

Information we collect from you

We collect and process some or all of the following types of information from you:

Information that you provide when you apply for a role. This includes information provided through an online application, via email, in person at interviews, and/or by any other method.
In particular, we process personal details such as name, email address, address, qualifications, experience and any information relating to your employment history, skills and experience that you provide as part of the recruitment process.
If you contact us, we may keep a record of that correspondence.

Information we collect from other sources

Pinpoint provides us with the ability to link the data you provide to us with other publicly available information about you that you have published on the internet– this may include sources such as LinkedIn and other social media profiles.

Pinpoint’s technology enables us to search various databases, which may include your personal data. Where we use these tools, we will obtain your personal data from these sources.

Purposes of processing

We use information held about you in the following ways:

To consider your application in respect of a role for which you have applied.
To consider your application in respect of other roles.
To communicate with you in respect of the recruitment process.
To find appropriate candidates to fill our job openings.
To help Pinpoint improve their services.

Automated decision making / profiling

We may leverage Pinpoint’s technology to help us select appropriate candidates for us to consider based on criteria we have identified. The process of finding suitable candidates is automatic, however, any decision as to who we will engage to fill the job opening will be made by Division of the Budget staff.

How we store your personal data

Security

We take appropriate measures to ensure that all personal data is kept secure including security measures to prevent personal data from being accidentally lost, used, or accessed in any unauthorized way. We limit access to your personal data to those who have a genuine business need to view it.

We also have procedures in place to deal with any suspected data security breach. We will notify you and any applicable regulator of a suspected data security breach where we are legally required to do so. We comply with all applicable laws regarding data breach.

Unfortunately, the transmission of information via the internet is not completely secure. Although we will do our best to protect your personal data, we cannot guarantee the security of your data transmitted through any online means, therefore any transmission remains at your own risk.

Where we store your personal data

The data that we collect from you and process using Pinpoint’s Services may be transferred to and stored at one of several data center locations outside of the continental United States. By submitting your personal data, you agree to this transfer, storing, or processing.

How long we keep your personal data

We retain all candidate data for a period of 48 months from the time of application. Your personal information will be deleted on one of the following occurrences:

Deletion of your personal information by you via the Manage Your Data tool; or
Receipt of a written request by you to us.